Date | Location | Setup | Poster Size, Format & File Type | Printing Options
Suggested Layout | Design Principles that Work | Presenter Expectations
Engagement Ideas | What makes a great eduWeb Poster Session?
Presenter Logistics Information
Date: Wednesday, July 15, 2:15 - 3:00 pm
Please note that due to platform functionality, the schedule will reflect poster sessions as only 15 minutes. The poster session time frame is approximately 45 minutes.
Location:
They will be in rooms Scarlet C, Scarlet D, Coral A, Coral B, Coral C, and Coral D in the main conference area, on the 1st floor. You can review the floor plan and check the schedule to see which room your presentation is in.
Setup: Wednesday, July 15, 2:10 pm
Poster Size, Format & File Type:
Poster size: 36” x 48”
Foam core boards on easels will be provided to affix posters with mounting materials. eduWeb will put clips on the board.
Print your poster as a PDF at 150-300 DPI.
Printing Options:
Print and bring with you OR
Print your poster near the Drury Disney Springs Hotel (conference venue) at the location below. Drury Disney Springs is at 2000 Hotel Plaza Blvd, Buena Vista, FL 32830.
FedEx:
Disney Springs: 1501 E Buena Vista Dr, Orlando, FL 32830 - 7.4 miles from Drury
Grand Lake: 7000 Grand Lake Dr, Orlando, FL 32830 - 7.1 miles from Drury
Affix your poster session on the foam core board when you arrive at your room, 5 minutes prior to your presentation.
Presenters should remove their poster from the display board at the conclusion of the session.
Suggested Layout:
Poster Header
Poster Title (large, centered, largest text)
Presenter Name(s)
Institution/Organization
Email Address (optional but recommended)
LinkedIn URL or QR Code (optional)
Background / Challenge
Goals
Approach
Results
Key Takeaways
Resources / Contact Information
Design Principles that Work:
Go big on type
Stick to a sans-serif font
Flow left to right
Use visuals, not walls of text
Add color with purpose
Test before you print
Presenter Expectations:
Arrive 5 minutes early for setup
There are 2 Poster Sessions in each room during the 2:15-3 pm timeframe
Engage attendees in conversation
Be prepared to give a brief 1–2 minute overview
Encourage questions and discussion
Engagement Ideas:
Adding a QR code to resources or downloads
Live demos on a tablet/laptop
Poll questions
Handouts or takeaway cards
Conversation starters or audience prompts
What makes a great eduWeb poster session?
Sharing something you've learned
Showing what worked (and what didn't)
Offering ideas that others can adapt on their own campuses
Highlighting collaboration and innovation
Keeping students at the center of the story
