The eduWeb Summit respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains what information we collect, how we use and share it, and the choices available to you when you visit our website, register for or participate in the eduWeb Summit, submit a presentation proposal, participate as an exhibitor or sponsor, or otherwise interact with us.
Information We Collect
We may collect personal information that you provide directly to us, including:
Name and contact information, such as email address, telephone number, and mailing address
Job title, institution, organization, or company
Registration and event participation information
Speaker, presenter, and program submission information
Exhibitor and sponsor information
Payment and transaction-related information
Dietary requirements and accessibility or accommodation requests
Communication and marketing preferences
Information you provide when contacting or communicating with eduWeb
We may also automatically collect certain information when you visit our website, such as your browser type, device information, IP address, pages visited, referring website, and general website usage information through cookies, analytics tools, and similar technologies.
How We Use Your Information
eduWeb may use personal information to:
Process event registrations and payments
Administer and operate the eduWeb Summit
Communicate important registration and event information
Manage speakers, presentation proposals, programming, and schedules
Manage exhibitors, sponsors, and industry partners
Provide requested dietary arrangements, accessibility accommodations, or other event services
Respond to questions, requests, and inquiries
Send eduWeb news, event announcements, and marketing communications when appropriate
Understand how visitors use our website and improve our website and event experience
Maintain appropriate business, financial, and event records
Protect the security and integrity of our website and event
Comply with applicable legal and regulatory requirements
Event Registration & Participation
When you register for the eduWeb Summit, we collect information necessary to process your registration and provide your event experience.
Certain information, such as your name, title, and institution or company, may be used for event-related purposes, including attendee credentials, event platforms, networking tools, and participant directories.
Information regarding dietary requirements, accessibility needs, or accommodations will be used only as reasonably necessary to respond to your request. When necessary, limited information may be shared with the conference venue or another service provider assisting eduWeb in fulfilling that request.
Exhibitors, Sponsors & Attendee Information
eduWeb works with exhibitors and sponsors that provide products and services to the higher education community.
When registering for the Summit, attendees may be provided an opportunity to opt in to sharing certain contact information with participating exhibitors and sponsors.
If you choose to opt in, eduWeb may provide specified contact information to participating companies in accordance with the terms presented during registration. If you do not opt in, your contact information will not be included in that attendee information provided for exhibitor or sponsor follow-up.
eduWeb does not sell attendee personal information.
Exhibitors and sponsors receiving attendee information are expected to comply with eduWeb's policies governing its permitted use.
Speakers & Program Participants
Individuals submitting proposals or serving as presenters may provide additional information through eduWeb's speaker and program management systems.
Information such as a presenter's name, title, institution or company, biography, photograph, session title, session description, and professional social media or website information may be published on the eduWeb website, program schedule, event platform, mobile application, promotional materials, or other event communications.
By submitting this information for participation in the Summit, presenters understand that information intended for their public speaker profile or session description may be made publicly available.
Photography & Video
Photography and video recording may take place during the eduWeb Summit and related events. Images or recordings may include attendees, speakers, exhibitors, sponsors, and other participants.
eduWeb may use photographs, video, or other event recordings for educational, informational, archival, promotional, social media, and marketing purposes.
Additional photography or recording terms may be provided during registration or at the event.
If you have a concern regarding photography or recording at the Summit, please contact an eduWeb
team member.
Website, Cookies & Analytics
The eduWeb website may use cookies and similar technologies to help the website function, understand website traffic and visitor behavior, improve our digital experience, and support other website services.
Our website and third-party service providers may automatically collect information such as browser type, device information, IP address, pages visited, and interactions with the website.
Depending on your browser and device settings, you may be able to limit or disable certain cookies. Disabling cookies may affect some website functionality.
Third-Party Service Providers
eduWeb uses third-party service providers and technology platforms to help operate our website
and Summit.
These providers may support services such as:
Website hosting and management
Event registration
Payment processing
Speaker submissions and program scheduling
Exhibitor and sponsor management
Email and marketing communications
Event technology
Website analytics
Conference venue and hospitality services
Other services necessary to operate the Summit
These providers may receive personal information when reasonably necessary to perform services on eduWeb's behalf. Their handling of information may also be governed by their own privacy policies and terms.
Payment Information
Payments for registrations, sponsorships, exhibits, and other eduWeb services may be processed through third-party payment processors.
eduWeb does not intentionally collect or store complete payment-card information on its website when payment information is transmitted directly to a third-party payment processor.
Email Communications
eduWeb may use your contact information to send information about the Summit, including registration information, program announcements, event updates, calls for speakers, and other eduWeb news.
You may unsubscribe from marketing emails at any time by using the unsubscribe link included in those communications.
If you are registered for an eduWeb event, we may still send transactional or operational communications necessary to administer your registration and participation even if you have unsubscribed from marketing communications.
How We Share Information
eduWeb may share personal information:
With service providers performing services on our behalf
With conference venues or event partners when necessary to provide requested services
With exhibitors or sponsors when an attendee has agreed or opted in to such sharing
When required by law, regulation, court order, or other legal process
When reasonably necessary to protect the rights, property, security, or safety of eduWeb, our participants, or others
In connection with a business restructuring, transfer, or similar organizational transaction, if applicable
We do not sell personal information to third parties.
Data Retention
eduWeb retains personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including event administration, financial and business records, legal requirements, and ongoing communications where appropriate.
Retention periods may vary depending on the type of information and the reason it was collected.
Data Security
eduWeb takes reasonable administrative and technical measures to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.
However, no website, electronic transmission, or information-storage system can be guaranteed to be completely secure.
Your Privacy Choices & Rights
Depending on where you live, applicable privacy laws may provide certain rights regarding your personal information. These may include the right to request access to, correction of, or deletion of certain personal information, or to object to or limit certain uses of your information.
You may also:
Unsubscribe from eduWeb marketing emails using the link provided in the communication
Adjust available cookie or browser settings
Decline optional sharing of your information with exhibitors and sponsors when that choice is offered
Contact eduWeb with questions or requests regarding your personal information
We will review privacy requests and respond as required by applicable law.
Children's Privacy
The eduWeb Summit and its website are intended for professional and higher education audiences and are not directed toward children.
eduWeb does not knowingly collect personal information from children through its website.
External Websites
The eduWeb website may contain links to websites operated by other organizations.
eduWeb is not responsible for the privacy practices, content, or security of third-party websites. We encourage you to review the privacy policies of websites you visit.
Changes to This Privacy Policy
eduWeb may update this Privacy Policy periodically to reflect changes in our practices, technologies, services, or applicable requirements.
When changes are made, the “Last Updated” date at the top of this page will be revised. We encourage you to review this Privacy Policy periodically.
Contact Us
If you have questions about this Privacy Policy, how eduWeb handles personal information, or would like to make a privacy-related request, please contact:
eduWeb Summit Email: info@eduwebsummit.com
Additional current contact information is available on the eduWeb Summit website.
CHANGES TO THIS PRIVACY POLICY
If there is any material change to your rights under this Privacy Policy, EDUWEB SUMMIT will provide you with notice of such change 30 days prior to the changes going into effect. As part of this notice, EDUWEB SUMMIT may post a notice of the change on the site in a clear and conspicuous manner for the 30-day notice period. EDUWEB SUMMIT may also communicate the change via email or postal mail if this is the way that EDUWEB SUMMIT normally corresponds with you. Please note that your continued use of the Site or Services once this 30-day period is over, indicates your agreement to the changes that were the subject of the notice.
