Schedule 1:1 consulting sessions at your booth

Take advantage of 15-minute Ask an Expert consulting sessions during the conference to book private, focused conversations with attendees right at your exhibit space. These are your highest-conversion moments, beating casual pass-bys. In your company profile, create an Action Button labeled "Ask An Expert Consulting" and set its URL to your landing page with an appointment calendar.

Send your "Ask an Expert" Consulting topic(s) to Shelley Wetzel by July 1st to be included in pre-event attendee emails. The topic should be a Title with a possible short description that you send me.

Follow these screenshots of a sample company to set up your Ask An Expert button.

Available Consulting Times

Tuesday:

• 11 am - 5:30 pm

Wednesday:

• 8 am - 4 pm

Thursday:

• 8 am - Noon

Promote your slots in advance

Let attendees know you're available for a consulting session. Mention it in conversations, post about it on LinkedIn before the conference, or add a small sign at your booth. Walk-up slots fill up fast during breaks.

Come prepared with questions, not just answers

The best consulting sessions feel like a discovery call, not a demo. Understand their specific situation first, then show how you can help. Attendees will walk away feeling heard — and that's what gets you the follow-up.

There is a 24-hour Business Center within the Drury Disney Springs hotel.

FedEx locations nearby:

1. Disney Springs: 1501 E Buena Vista Dr, Orlando, FL 32830 - 7.4 miles from Drury

2. Grand Lake: 7000 Grand Lake Dr, Orlando, FL 32830 - 7.1 miles from Drury

Drury Disney Springs

2000 Hotel Plaza Blvd, Buena Vista, FL 32830

• 1st floor at Drury — pre-function area between Scarlet and Coral rooms and within Scarlet A & B

• Spaces 1- 34 — except 3, 9, 12, and 20 — are 10' W x 10' H x 3' D.

• No Header Sign

• Floorplan

• Premier Exhibiting (spaces: 1, 2, 4 - 8, 10, 11, 13-19, 21-34)

  • The exhibiting tables are 6 feet long, 30 inches wide, and 29 inches high.

  • 2 chairs included

  • No wastebasket or pipe and drape

• High Top Exhibiting (spaces: 3, 9, 12, 20)

  • 1 chair included

  • Space for 1 (one) retractable banner (recommended size 33" x 81 or a table top banner)

  • No wastebasket or pipe and drape

  • Picture of Drury High Top Table:

  • 

• Tuesday, July 14 -- 11:00 am - 6 pm

• Wednesday, July 15 -- 8 am - 5 pm

• Thursday, July 16 -- 8 am - Noon

Work the Room

• Step out from behind your table

• Be a resource, not a pitch

• Tag-team the booth

Network Beyond the Booth

• Mingle at meals and breaks

• Attend sessions

Stay Sharp Through Thursday

• Take notes after every meaningful conversation

• Don't check out Thursday morning

If you want to host an after-hours event at the end of the day and have an exclusive timeframe, contact Shelley Wetzel for more information.

• The Drury Hotel is now sold out at the eduWeb discounted rate

• Reserve Your Room at the Drury or other Local Hotels:

  •  Search for hotel availability via our trusted partner aRes Travel.

  • Book Online or Call 1-800-941-6737 for Assistance | For International Callers: 1-619-432-7952

• Drury Disney Springs offers on-site parking at $25 per night.

• June 23: Pre-Event opt-in attendee list is sent out

• June 30: Send Judith your expected number of boxes and the approximate weight of each box.

• July 1:  Send Shelley your "Ask An Expert" topics

• July 17: Post-Event opt-in attendee list is sent out

Add to and from your phone

• When delivered (pre- and post-conference)

  • Pre-Event List: Sent out June 23.

  • Post-Event List: Sent out July 17.

• What it includes:

  • The opt-in list contains name, title, institution, mailing address, and email.

• How to use it responsibly / expectations

  • To be used once before and once after the event.

If you are presenting, please review this page for additional information. Find a few minutes to record a promo video for your presentation using Gather Voices. They will be added to our website with other presenters.

Please register your allocated and additional purchased staff.

• Register each staff member individually.

• Select "Exhibitor Booth & Sponsor Staff".

• Use the discount code (26_CompanyReg) on the payment page.

As an exhibitor, you receive one full staff pass, and we encourage you to participate in all of our sessions and activities.

• Security: The Drury Disney Springs will rope off and stanchion the conference area and lock the rooms with doors. If you have anything in your exhibiting space that is valuable to you, take it to your room overnight.

• Storage: There is no additional storage available at Drury Disney Springs for your shipped boxes and related items. You will need to store boxes under your 6' table or in your hotel room.

• Set-Up: Tuesday, July 14 -- 8 am - 11:30 am

• Tear-Down: Thursday, July 16 -- Noon

Inbound Shipping: 

All packages must be labeled appropriately. Incorrect labeling could result in service delays and additional charges.  

Shipping Arrival Dates:

July 7, 2026 – July 13, 2026  (cannot arrive earlier than July 7)

How to Label Your Shipment:

Example:

eduweb Summit

C/O Montserrat Beristain

[Exhibiting Company], [Onsite Exhibitor Name], [Onsite Exhibitor Cell #]

[Booth #]

2000 Hotel Plaza Blvd

Lake Buena Vista, FL 32830

Prior to shipping any materials to the Hotel:

The Hotel cannot guarantee availability to receive your materials and must approve them. 

Shipping Form

Submit your expected number of boxes, the approximate weight of each box, and your tracking number(s) by July 1, 2026, in this Shipping form. Failure to do so may result in the hotel refusing packages.

If you have any questions regarding the shipping form, please contact Judith Purnell.

• You will be charged a handling fee of $8.00 per box.

• Any shipped materials cannot exceed 15 lbs. per box.

• The hotel reserves the right to refuse delivery of oversized packages (>15 lbs).

• The hotel cannot receive pallets.

• All materials delivered to the Hotel must be clearly labeled to designate eduWeb Summit (as seen above for the sample shipping label) and include all other pertinent information to ensure the Hotel can deliver them to the appropriate location.

• If your materials arrive without the appropriate labeling, you will be charged an additional $25.00 per box fee to the available payment method.

Hotel is not an official courier and does not provide full-service shipping. The hotel has no liability whatsoever for any materials shipped to or from the Hotel. Exhibitors ship to and from the Hotel at their own risk.

Outbound Shipping: 

• You will need to contact your preferred shipping company to pick up your items from the Drury Hotel.

• If you require materials to be shipped from the Hotel, you must provide the materials boxed with affixed pre-paid labels to the front desk.

• Any shipped materials cannot exceed 15lbs. per box, and the Hotel will charge an $8.00 handling fee per box for outbound shipments.

This year, we've had an enormous number of people contacting companies and some attendees to say they are representing the eduWeb Summit. The ONLY people you will hear from is myself, Shelley Wetzel, and Judith Purnell.

• Review the sample company to update your company profile; attendees will visit the Exhibitor Floor Plan to book their Consulting Sessions with you and learn more about your firm and services before the event.

• If you are unsure how to access your profile through ExpoFP, please contact Judith Purnell, an eduWeb Summit associate, to obtain your account link.

• eduWeb Vendor Bingo — use it as a conversation starter

  Attendees play Vendor Bingo by collecting a signature from every exhibitor. When someone stops by for your signature, don't just sign and wave them off — ask what they're hoping to get out of the conference. You have their attention for 60 seconds; make it count.

• Prizes and giveaways

  Companies can hold their own contests and have their prizes drawn during the closing remarks on Thursday, July 16, at 10:30 am, and must notify the conference in advance of that session. 

• Electricity (120 volt, wall outlet) = Complimentary

  • If you need additional voltage, contact Judith Purnell, eduWeb's Hotel Concierge

• High-speed WiFi = Complimentary

• AV = If you need any AV equipment, please contact Judith Purnell.

• Pre-Event: Judith Purnell

• On-Site: Kerry Norce

Check out anything and everything in the area where our event will be occuring.