Event Logistics
Event Venue | Exhibit Space Details | Exhibitor Tables | Exhibitor Floor Plan & Vendors
Shipping (UPDATED 4/29/25) | WiFi, AV, & Electricity | Set-Up & Tear Down | Exhibiting Hours
Hosting an After-Hours Event? | Tuesday Welcome Reception
Code of Conduct | Sustainability | Accessibility | Parking
Event Venue:
Portland-by-the-Bay, Holiday Inn
88 Spring St., Portland, Maine 04101
Exhibit Space Details
1st floor - Rooms: pre-function area outside Massachusetts, Vermont & New Hampshire and Connecticut & Rhode Island. Additional exhibit space is inside Vermont & New Hampshire rooms.
Exhibitor Tables
Each exhibitor will receive a black spandex cover clothed table, two chairs and complimentary wireless Internet access.
The exhibiting tables are 6' long, 30 inches wide, and 29 inches high.
Shipping -- UPDATED 4/29/25
Exhibiting Materials Shipping:
FREIGHT: If your materials are being shipped on a pallet, you need to contact Rick Rose to coordinate delivery.
FedEx/UPS/USPS: they can arrive within 7 days of the event
Delivery Times: The Hotel accepts deliveries between 9:00 AM and 3:00 PM. Weekend deliveries and unscheduled deliveries are subject to additional fees.
The Hotel reserves the right to refuse shipments that arrive early.
If you want to ship your items to arrive earlier, then ship them to the FedEx Shop in Monuments Square (about three blocks away). They offer a delivery service to the hotel.
The Hotel accepts no responsibility for any deliveries that arrive damaged, unmarked or that fail to arrive.
Exhibiting materials will be in the coatroom just off the hallway where you can pick them up.
NOTE: If you would like your shipping materials delivered to your booth directly, instead of the coatroom, the hotel can do that for $100/hr labor. If needed, contact Rick Rose.
Inbound Shipping:
Guest/Vendor Name/EduWeb Summit
c/o Rick Rose, Convention Manager
Holiday Inn By the Bay
88 Spring St
Portland ME 04101
Any freight shipments must be coordinated directly with the hotel contact, Rick Rose, and MUST arrive on a liftgate truck (the hotel doesn’t have a loading dock).
Outbound Shipping:
When shipping out, you need to label your shipment(s), put it in the coat closet, and schedule the pick-up. You can use whoever you wish to ship items. The hotel says that UPS and FedEx have a better delivery schedule, usually at least 3 times day.
Business Services
There is a FedEx shop right in Monuments Square (about three blocks away). They offer a delivery service if you want to ship items there and have them delivered to the hotel.
Hotel Parking
The Holiday Inn offers on-site parking. Parking is $20 per night, per vehicle for overnight guests. The parking fee includes complimentary valet. Guests use room keys to access hotel parking. EV Charging available in event parking lot.
WiFi, AV, & Electricity
Optional electricity for single 5 amp is $150 for 3 days; inquire for higher wattage. Please contact eduWeb to put in your request for this service.
Should you require additional AV or hard wired-internet, please send a detailed request to eduWeb to request a quote from the venue.
All billed services must be paid prior to arrival. Late requests (less than 7 days prior to the event will be charged an additional $25 rush fee.
The Summit advises you to bring all the cables your laptop needs to connect.
Set-Up & Tear Down Schedule
Set-Up: Tuesday, July 15 -- 8 am - 11:30 am
Tear-Down: Thursday, July 17 -- Noon
Exhibiting Hours
Tuesday, July 15 -- 11:30 am - 6 pm
Wednesday, July 16 -- 8 am - 5 pm
Thursday, July 17 -- 8 am - Noon
Hosting an After-Hours Event?
eduWeb invites companies to host events outside of conference hours and any other conference sponsored events.
If you would like your event included in promotion to all attendees or listed in the event schedule, please contact the conference.
Booth Engagement
Companies are highly encouraged to provide activations, giveaways, games and other activities to engage attendees to increase booth traffic.
Prizes & Giveaways
Companies wishing to have their prizes drawn at the closing remarks on Thursday, must notify the conference in advance of this session.